Vacancy – Open Water Programmes Officer

Open Water Programmes Officer (Temporary Summer Position)

Swim Ireland is the National Governing Body (NGB) for Swimming, Water Polo, Diving and associated Aquatic Disciplines on the island of Ireland.  Swim Ireland’s Head Office is based at Irish Sport HQ, National Sports Campus, Blanchardstown, Dublin 15 with circa 50 employees. Swim Ireland’s remit as a Governing Body is to increase participation, run the competitive aspect of our sport and to provide a framework for regulation. For further information, please see our website at www.swimireland.ie.

This is an exciting opportunity to join the Participation Team during the busy Open Water summer season 2023.

Role and Reporting Structure

The Open Water Programmes Officer will work under the direction of the Head of Participation and will support the delivery of the open water programmes and events.

Key Areas of Responsibility

• Provide administrative support for the open water programmes and events.
• Support the promotions of programmes and events.
• Support the distribution of resources for the participants and the staff.
• Deal with bookings and participant enquiries.
• Support the management of the online booking system to ensure programme and events transactions are in accordance with the bookings.
• Support the gathering of evaluations and monitoring data.
• Prepare weekly reports on all aspects of the programme for internal and external stakeholders.
• Prepare an end of season report highlighting all aspects of the programmes and events.
• Provide pre programme and event information to the staff and the participants.
• Provide in person support for the open water events both in advance and on the day of the events.

Stakeholders

• Support the development of links and working relationships with Local Authorities, Local Sports Partnerships, relevant Government agencies, swimming facilities, clubs, schools, and others as required.

Essential Requirements

• Be eligible to work in Ireland on a full-time basis.
• Excellent working knowledge of IT and software packages including MSOffice, Word, Excel, and PowerPoint.
• Strong industry knowledge of aquatics in particular open water swimming.

Education and Experience

• passionate about providing opportunities for people to swim in the open water.
• Relevant experience in a similar role.
• Qualifications (Large scale Event Management experience would be an advantage).
• Thorough industry knowledge

Key Qualities

• Excellent communication and administration skills
• Excellent people skills
• Attention to detail
• Strong work ethic and ability to work in a dynamic environment
• Flexible and adaptable attitude
• Ability to work under pressure
• Team player and ability to work on their own initiative as well as in a small, dedicated team

This list is not exhaustive and is subject to change as required as appropriate.

Remuneration and Location

• The package will include a salary commensurate with qualifications and experience
• Position Tenure: 3-4 month full-time contract, with immediate start
• Position Location: Swim Ireland Head Office, Irish Sport HQ, Sport Ireland Campus, Blanchardstown, Dublin 15 however some level of hybrid/home working is permitted.

Appointment will be made subject to satisfactory:

• Garda Vetting; and
• Suitable reference checks.

Swim Ireland selection process aims to ensure that we get the right people recruited into the right role.  We want to ensure that you have the best opportunity to display your skills and experience.  Swim Ireland has identified Core Values that we consider to be integral to delivering exceptional service to our stakeholders.  These Core Values are

• Skills, Professionalism, Knowledge
• Wellbeing & Inclusivity
• Integrity and Excellence in Governance
• My Passion, Our Vision
• Teamwork & Collaboration

If selected for interview, you will be provided with a candidate support pack giving you information and guidance on the selection process.

Applications to include Cover Letter and CV should be made for the attention of the HR Manager – chloekinahan@swimireland.ie

At Swim Ireland, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every element in the job description, we encourage you to apply anyway.  You may be just the right candidate to for this or other roles.  We would particularly welcome applications from black & minority ethnic candidates, who are currently under-represented in the Swim Ireland team as a whole. We always appoint on merit.

Swim Ireland is an Equal Opportunities Employer.